Executive Assistant | Billing Coordinator – Partial Telecommuting From FL, NJ, TX, OH Or CA Office

the opportunity:

Perr&Knight is seeking an Executive Assistant / Billing System Coordinator who will provide administrative and billing support to the Company.  The ideal candidate must be self-motivated, detail-oriented and organized with the ability to multi-task.


  • Competitive salary
  • Flexible Work Program eligibility
  • Clear opportunities for career progression
  • Company funded professional education program
  • Generous benefits including PTO, medical/dental/vision insurance, 401K with match
  • Friendly, dynamic work environment
  • Visible management commitment to our company core values of: Diversity & Inclusion, Environmental, Community and Employee Wellbeing, Excellent Work Product, Innovation, Integrity and Superior Customer Experience

What you’ll bE DOING:

  • New hire set-up and training on Perr&Knight’s commercially licensed billing system
  • Development and maintenance of billing system training materials
  • Recommending and implementing best practices to maintain the billing system
  • Review of billing system entered by project managers for consistency with Company standards
  • Assisting project managers with monthly invoicing process
  • Working with Finance Department on invoicing anomalies including write-offs, retainers, etc.
  • Initiating and closing monthly invoicing cycle
  • Running billing system reports requested by project managers
  • Working with IT and vendors to troubleshoot billing system issues
  • Assisting COO with production of monthly billing and quarterly profitability reports
  • Other general administrative duties based on the needs of the COO, local office employees and other senior leaders

What you’ll bring to the table:

  • Two plus years of prior experience working with a commercial PSA, ERP or billing system
  • Three plus years of prior administrative assistance or similar experience
  • Advanced Microsoft Word skills including PDF conversions and advanced formatting
  • Intermediate Microsoft Excel skills
  • Detail-oriented working style with exemplary planning and organization skills
  • Ability to effectively communicate, both written and verbal, to all levels of the organization, including senior leadership