the opportunity:
Perr&Knight is seeking an Executive Assistant / Billing System Coordinator who will provide administrative and billing support to the Company. The ideal candidate must be self-motivated, detail-oriented and organized with the ability to multi-task.
WHAT WE’LL BRING TO THE TABLE:
- Competitive salary
- Flexible Work Program eligibility
- Clear opportunities for career progression
- Company funded professional education program
- Generous benefits including PTO, medical/dental/vision insurance, 401K with match
- Friendly, dynamic work environment
- Visible management commitment to our company core values of: Diversity & Inclusion, Environmental, Community and Employee Wellbeing, Excellent Work Product, Innovation, Integrity and Superior Customer Experience
What you’ll bE DOING:
- New hire set-up and training on Perr&Knight’s commercially licensed billing system
- Development and maintenance of billing system training materials
- Recommending and implementing best practices to maintain the billing system
- Review of billing system entered by project managers for consistency with Company standards
- Assisting project managers with monthly invoicing process
- Working with Finance Department on invoicing anomalies including write-offs, retainers, etc.
- Initiating and closing monthly invoicing cycle
- Running billing system reports requested by project managers
- Working with IT and vendors to troubleshoot billing system issues
- Assisting COO with production of monthly billing and quarterly profitability reports
- Other general administrative duties based on the needs of the COO, local office employees and other senior leaders
What you’ll bring to the table:
- Two plus years of prior experience working with a commercial PSA, ERP or billing system
- Three plus years of prior administrative assistance or similar experience
- Advanced Microsoft Word skills including PDF conversions and advanced formatting
- Intermediate Microsoft Excel skills
- Detail-oriented working style with exemplary planning and organization skills
- Ability to effectively communicate, both written and verbal, to all levels of the organization, including senior leadership
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